Audit Solutions II™
Leading-Edge Accounts Payable
Recovery Audit Software
Analytics, Vendor Analysis, Reporting
Maximize Income and Increase Client Benefits
Let our IT Department
become your IT Department
Access-based, proprietary software application specifically designed for
Accounts Payable Recovery Audits and related leading-edge analytics,
procure-to-pay, vendor analysis, scrubbing and reporting. Benefit from our
research, development and success.
developed the original application in 1995 utilizing data selection, variable
search criteria, sorting and reporting to benefit the Recovery Audit process and
success. W&A upgraded and improved this application in 2005 and has performed
more than 200 successful audits utilizing this Access-based software
application. It has been continuously updated, upgraded and improved using
feedback and suggestions from our Audit Teams across all industries since
Invoices, sorted by Vendor Name, Vendor Invoice Number
complete AP data is presented in spreadsheet-like data grids, with full search,
sorting, grouping, selection and reporting. There are four interrelated data
types: Invoice, Vendor, Checks and Account Distribution. Several Summary Reports
are built in, as are six Duplicates Reports.
See Real Time Examples:
Mail Merge List
Invoices by Vendor
Ad Hoc Reports
How It Works
Weisman and Associates allows you to use a single application along with your
client data loaded into the database. It is made available to you as a download
from a website, along with installation instructions for your Windows computer.
When your on-site recovery audit is complete, you may simply uninstall the
purposes of building the application, Weisman and Associates becomes your IT
department. Normally we obtain your client contact information, transmit the
complete data requirements documentation, then negotiate the final data
submission and handle any resend required. You may handle any of this process
yourself that you care to. With data records of less than one million invoices,
we usually need two weeks between receipt of final data and the application
Weisman and Associates reformats the data, screens it for usability and runs
several internal computer processes for final validation.
Every application is thoroughly tested before it is released.
Support personnel are available for instructional time with field auditors.
Special data analysis, reporting or advanced selection criteria is commonly
available. We have extensive experience providing this type of support. The time
is billed at our standard rate. Normal communications are by email, and a
one-day completion of the request is usual. Telephone support is generally 10 AM
- 6 PM Eastern and 6 PM - 9 PM Pacific weekdays.
may request any programming customization. Specialized reports or unusual sorts
that the application will not handle natively or adding additional data fields
are all possible. In general, you pay for customization on an hourly basis. We
are adept at estimating our time.
Windows 7 Service Pack 1 with versions Home, Home Premium, Pro or Ultimate. The
application has been successfully used on Windows 8 and is known to be fully
functional, but we have very little field experience. For a small fee to cover
costs, a version can be created to run in Windows XP Service Pack 3. The fee for
Vista Service Pack 1 is significantly higher.
Windows PC that runs Windows well will run this application well. A weak
computer (not recommended) just takes longer.
A special version is
available that uses a powerful database server as the data handler. This is
recommended for extremely large clients – on the scale of an entire U.S. state’s
AP for several years. We recommend a powerful quad-core computer notebook
computer with 8G memory.
provide consulting services for configuring or supplying suitable notebook
is not required. An Access runtime application is supplied in the installation.
It will coexist with other versions of Access.
Data Download Requirements
frame of Recovery Audit
Number of Invoices included
Total Dollars in Payables for Audit Period
of Data to be Transmitted
Download Instructions will be provided to expedite Client IT release of data
download website is password protected and is available for a limited time.
After that time, it can be renewed with a support call.
application itself requires a password that must be entered on each opening of
There is an expiration date beyond which the application becomes non-functional.
This date should be negotiated beforehand and should be well understood. In the
event that the data must be revisited later, Weisman and Associates can easily
replace it with a functioning copy.
Billing / Rate
work on an hourly basis at $125/hour.
Initial payment is approximately half the estimated cost and necessary to start
Total Dollars in Payables for Audit
Final billing is presented on the
application release date by email attachment. The application is released upon
the completion of payment until a working relationship is developed.
Frequently Asked Questions
CERTIFIED TO DO RECOVERY AUDITS (SIN 520-9) FOR THE U.S. GOVERNMENT (GSA)